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Photography contract outline

Shoot, fees, delivery and usage rights, topic by topic.

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Free to use and change. No sign-up needed.

How to use it

  1. Type the client and shoot names, copy the outline, and fill in each [bracket].
  2. Use it to make sure no topic is missed, then put your own wording in your contract.
  3. Have a professional review the final wording before it is signed.

Photography contract outline: [Client name]

The shoot

  • [What: [Shoot name]]
  • [Where]
  • [Date and start time]
  • [Hours covered]

Fee, deposit and balance

  • [Total fee]
  • [Deposit and when it is due]
  • [Balance and when it is due]

What is delivered, and when

  • [Number of edited images]
  • [Delivery date, and where: for example the client gallery]
  • [File types: high-resolution and web-size]

Usage rights

  • [What [Client name] may do with the images, for example web and print for their business]
  • [What is not included, for example resale]

Credit and portfolio use

  • [Whether you may show the work, and how it is credited]

Rescheduling and cancellation

  • [Notice required]
  • [What happens to the deposit]

Weather and unforeseen issues

  • [What happens if the shoot cannot go ahead]

Liability

  • [Any limit on liability]

Signatures

  • [Name, signature and date for each side]

Make it work

Three tips before you send it.

  • This is an outline of topics, not contract wording and not legal advice.
  • Be specific about usage rights. “Web and print for the business” is clearer than “personal use”.
  • Share finished images in a gallery with a link, so delivery has a date on record.

Want this to live in one place with your client instead of a document? See how a client portal works.

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